Unassigned shift invitations can be sent to employees via the mobile app.
Invitations to several employees can be sent at a time.
- If an unassigned shift has been edited, all active invitations will be cancelled - If the work schedule is changed, and an employee can no longer be a candidate for an unassigned shift, the invitation to the employee becomes inactive
! shows that an unassigned shift has no active invitations (invitations have not been sent, or all invited employees rejected the invitation)
Steps to be taken to send an invitation to an unassigned shift:
1.There are three ways to access the invitation management window for an unassigned shift:
Way I
a) Hover the mouse cursor over the created unassigned shift and click arrow down
b) Choose Send invitations from the list
Way II
a) Click unassigned shift and go to the Shift Detail window
b) Click + sign
Way III
a) Click unassigned shift and open Shift Details window
b) Click Number of employees
c) Click Invite employees
2. Tick the employees to send invitations
Table filters - Search employee by name and surname - Filter by errors - Filter by invitation status - can be used
Quick buttons can be used to send an invitation. Expand button to send invitations with selections: - Send an invitation to employees without rule violations (number of invitations to be sent)
- Send invitations to all employees (number of invitations to be sent)
3. Click Send invitations
4. Confirm the action
Detailed view of an unassigned shift displays the number of invitations sent. If necessary, new invitations to employees can be sent.
If an employee's invitation is active (the employee has not provided a response), an invitation cannot be resent.
If an agreement on an unassigned shift was reached outside the system, an unassigned shift can be assigned to an employee without invitation. This is done by clicking the status in the invitation window and choosing Send without invitation from the list.
An invitation can be cancelled in the invitation window, clicking the status Invited and choosing Cancel invitation from the list.
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